Common Property Management Mistakes

As a rental‐property owner, you expect your management team to protect your investment and your bottom line. Yet if your property manager is cutting corners on tenant vetting, maintenance oversight, legal compliance, or accounting, those hidden gaps can quietly bleed your profits, sometimes to the tune of thousands of dollars a year.

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Risky Tenants = Costly Evictions & Damage

When “warm bodies” suffice, you pay the price: late or missed rent, property damage, and eviction costs that average $3,500 in legal fees and lost rent per action. Many managers stop at a credit‐score check, overlooking critical red flags like inconsistent income, past evictions, or undisclosed criminal history.

Eaton Realty’s approach:

Exhaustive screening beyond credit: criminal, eviction, income‐to‐debt ratio analysis, rental history, and even pet screening. Preventive qualification: Conditional approvals (e.g., higher security deposits) turn marginal applicants into responsible tenants.

Reactive Repairs = Budget Overruns

A leaky roof left unchecked becomes a four‐figure emergency; a minor plumbing glitch can morph into mold remediation if not caught early. Without a proactive maintenance schedule and vetted vendors, you’ll see repair bills spike by hidden markups and emergency surcharges.

Eaton Realty’s approach:

Preventative inspections: Move-in, mid-lease, renewal, and move-out inspections catch issues before they escalate.

Vendor oversight: We work only with licensed, insured contractors - no middle-man markups and transparent invoicing.

Owner approval thresholds: Any repair over $500 requires your sign-off, so your budget stays on track. 

Legal Missteps = Fines & Liability

Landlord-tenant laws in Florida, Hillsborough County, and the federal government change frequently. A single misdrafted notice or unenforceable lease clause can lead to penalties, rent‐withholdings, or even lawsuits, putting you on the hook for thousands in fines and legal defense.

Eaton Realty’s approach:

Attorney-drafted leases & notices: Every document is reviewed for compliance with current statutes.

Regulatory monitoring: We update procedures promptly when laws change, so you never face an avoidable penalty.

Documentation & dispute management: Our inspection software captures high-resolution photos and videos to support deposit claims and damage disputes.

Opaque Accounting = Missed Deductions & Errors

Hand-tabulating invoices, rent rolls, and service tickets invites human error, and missed opportunities for tax deductions. If your statements arrive late or lack detail, you risk underreporting expenses or overpaying on taxes.

Eaton Realty’s approach:

Owner portal & monthly statements: Clear, concise breakdowns of income, expenses, invoices, and service tickets - accessible anytime.

Year-end tax reports & 1099s: We bundle your deductible expenses neatly for your accountant.

Here’s Our Proven Plan to Protect Your Profits

1. Book Your Free Consultation Call with an Asset Management Expert. We’ll review your current management setup and pinpoint costly gaps.

2. Select Your All-Inclusive Package. Every tier guarantees rigorous tenant vetting, proactive maintenance, airtight legal compliance, and crystal-clear accounting.

3. Enjoy Peace of Mind. With over 20 years’ experience and our best-in-class systems, you reclaim both time and cash flow - no surprises.

Don’t let another unexpected repair bill, legal snag, or accounting error chip away at your return. Contact Eaton Realty today to stop the hidden drains on your investment and start seeing real, steady growth.